Digital Asset Tracking in zipBoard: Ensuring Efficient File Reviews

Both project managers and designers share similar goals:

• Ensuring that required stakeholders share their feedback promptly.
• Identifying potential blockers that delay the project.
• Making sure the necessary subject matter experts review files before moving to the next stage of production.

Introducing the Digital Asset Tracking Feature

zipBoard is introducing a digital asset tracking system that visualizes the review stages of each assigned reviewer. This allows for an efficient review cycle by quickly identifying stakeholders who may be delaying the process and enabling appropriate action.

Key Features:

• A Review Status Button in the File Modal allows assigned reviewers to share their individual review status and approval of the digital asset.
• Dynamic Review Statuses for reviewers in the File Modal UI to reflect predefined review stages, updating as the review progresses.

Enhancing Efficiency and Collaboration

The digital asset tracking feature is designed to:

• Increase file review efficiency by identifying bottlenecks.
• Create a clear audit trail for managers to track reviews.

Step-by-Step Guide to Using the Feature

1. Assigned reviewers access the file and begin their review process.
2. Reviewers update their status based on their progress.
3. Feedback is shared, and if necessary, a new version of the file is uploaded to address concerns.
4. Review statuses remain intact when a new version is uploaded, with communication happening via the ‘Replies’ tab.
5. The overall status of the file can be updated independently of individual review statuses.

Industry-Specific Benefits

Architecture, Engineering, and Construction (AEC)

• Helps project managers ensure all required approvals before proceeding with designs or blueprints.
• Identifies delays in stakeholder feedback and mitigates project timeline risks.

Creative Agencies & Marketing Teams

• Allows for seamless feedback cycles on visual assets, ensuring all necessary revisions before client presentations.
• Tracks approval from different teams (e.g., content, design, and legal) before publishing materials.

Education & eLearning Development

• Streamlines content review processes for instructional materials, ensuring that subject matter experts provide necessary feedback before course deployment.

Get Started Today

Ready to streamline your digital asset review process?

• Check out our latest updates on the zipBoard Blog.
• Want a hands-on experience? Request a Demo and explore how zipBoard can streamline your workflows.
• Or start your 15-day Free Trial!