The Various Permissions You Can Grant When Using Share Links in zipBoard

📌 For new updates, please read this help article.

So you've uploaded something into zipBoard and want external users to be able to review it with you too. The simplest way to do this is via share links.

What are Share Links?

🔗 Share Links are unique URLs generated by zipBoard that allow external users to review a specific upload without needing full project access.

👉 To create a share link:

  1. Open the file you want to share.
  2. Click the "Share" button in the top-right corner.

  1. A pop-up will appear, displaying different sharing permissions.

📌 These permissions help control what external users can view or edit.

Three Types of Share Link Permissions

  1. Require Signup/Login

Guests have to create an account in zipBoard. Toggle the options as per your requirement to share files.

✅ Use this option for secure collaboration where authentication is required.
  1. View All Boards/Reviews

If you enable the toggle for this option, the obtained share link for your project would allow your

  • clients to view all previous boards and comments, and add their respective comments and tasks.
  • For guests, they have limited capabilities. While they can view the content and existing comments, they are unable to add annotations. Their participation is limited to adding comments only.

✅ Use this option when sharing full project context with external stakeholders.
  1. Add New Boards/Review

If you enable the toggle for this option, the obtained share link for your project would allow your

  • clients, and guests to start a fresh review; where they can click new screens and add annotations or comments to them. But, they won't be able to see any previously added screens or comments.

✅ Ideal for situations where feedback is needed on fresh versions without prior context.

Enabling Different Permissions Simultaneously

You can combine different permissions when generating a Share Link:

✅ View All Boards/Reviews + Add New Boards/Reviews: Reviewers can see previous feedback AND add new annotations.

✅ Require Signup/Login + View All Boards/Reviews: Only logged-in users can view all feedback.

✅ Require Signup/Login + Add New Boards/Reviews: Only logged-in users can provide new feedback without seeing existing comments.

✅ Require Signup/Login + View All + Add New: Full access with required login for complete security and collaboration.

📌 To manage permissions for existing Share Links, go to the "Share Links" section in the pop-up.


Managing Your Share Links

Once a Share Link is created, you can:

✅ View and track existing share links.

✅ Modify permissions as needed.

✅ Revoke access by deleting a share link.

🔹 For a detailed breakdown of managing Share Links, click here.


Next Steps

🚀 Learn more about file sharing and collaboration with the related article below ⬇️


🔹 Try zipBoard Today! Ready to enhance external collaboration? Request a Demo to explore secure file sharing.

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