Different Share Link Options
Share links let clients and guests review a specific file in zipBoard without full project access. When you create a link from the file's Share button, you choose its permissions (require signup/login, password, view all boards/reviews, add new boards/reviews, expiry date), and you can later track, change, or delete the link.
How do I share a file in zipBoard?
Sharing a file via a secure link lets clients and guests review digital assets with the permissions you set. Watch this video for a step-by-step guide to share link options:
Watch the share link options video on YouTube.
What permissions can I grant when using share links?
Share links are unique URLs generated by zipBoard that let external users review a specific upload without needing full project access.
Create a share link
- Open the file you want to share.
- Click the Share button in the top-right corner.
- A pop-up appears showing the sharing permissions. Toggle the options you need. These permissions control what external users can view or edit.
Share link options
| Share option | What it does | Best for |
|---|---|---|
| Require Signup/Login | Guests have to create a zipBoard account to access the file. | Secure collaboration where authentication is required. |
| Access with Password | Recipients must enter a password to view the shared file. | Confidential files that need an extra layer of security. |
| View All Boards/Reviews |
|
Sharing full project context with external stakeholders. |
| Add New Boards/Reviews | Clients and guests can start a fresh review: they can click new screens and add annotations or comments to them, but can't see any previously added screens or comments. | Feedback on fresh versions without prior context. |
| View All + Add New Boards/Reviews | Clients and guests can click new screens, add annotations or comments, and view previously added screens and feedback. | Projects that need ongoing feedback and visibility. |
| Set Expiry Date | Limits access by setting an expiration date. Once expired, the link becomes inactive and users can no longer access the file. | Temporary access for external reviewers. |
| Require Signup/Login + View All Boards/Reviews | Recipients must sign up and sign in to a zipBoard account to access the upload. Clients can then view all previous boards and comments and add their own comments and tasks. Guests can view the content and existing comments but cannot add annotations; they can only add comments. | Only logged-in users can view all feedback. |
| Require Signup/Login + Add New Boards/Reviews | Recipients must sign up and sign in to a zipBoard account. Clients and guests can click new screens and add annotations or comments, but can't see previously added screens or comments. | Only logged-in users can provide new feedback, without seeing existing comments. |
| Require Signup/Login + View All + Add New | Recipients must sign up and sign in to a zipBoard account. Clients and guests can click new screens, add annotations or comments, and view previously added screens. | Full collaboration with controlled access. |
How do I manage existing share links?
Once a share link is created, you can view and track it, modify its permissions, or revoke access by deleting it. To manage share links, click the Share button on the upload you previously shared, then:
- Select Shared links.
- Click the number under the Users tab to see who has reviewed the file through each link.
Each link shows its combination of permissions using icons:
| Icon | Meaning |
|---|---|
| Arrow through a door | Users must sign up/log in to access the file. |
| Chat bubbles | Users can add comments and annotations. |
| Eye | Users can view existing comments and annotations. |
A green icon means that permission is enabled for the associated share link in the Shared URL section.
How do I delete a share link?
If a share link is compromised, or you want to stop ongoing access to an upload, click the red trash can icon next to the link. This deletes the share link from your zipBoard project, and recipients can no longer access the file through that link.
Ready to streamline your client collaboration? Request a demo to explore file sharing in zipBoard.