Managing Share Links
To manage share links in zipBoard, open the file you shared and go to the Share Links section, which lists every share link you've generated for it and the permissions each one has. From there you can check who got which permission level and delete a link to revoke access.
For the latest share link options and settings, see Different Share Link Options.
How do I see and manage all share links for a file?
Open the file's sharing pop-up and select Share Links in the top menu to see every share link you've created for that file.
- Locate the file you previously shared.
- In the pop-up, go to the Share Links section in the top menu.
- The Share Links section shows all the types of share links you have generated.
What do the share link icons mean?
Each link shows its combination of permission settings with icons:
| Icon | Meaning |
| Arrow through a door | Users must sign up or log in to access the file. |
| Chat bubbles | Users can add comments and annotations. |
| Eye | Users can view existing comments and annotations. |
A green icon means that permission is enabled for the share link shown on the left in the Shared URL section.
How do I delete a share link?
Click the red trash can icon next to the link in the Share Links section. This deletes the share link from your zipBoard project, and recipients can no longer access the file through that link.
Use this if a share link is compromised or you want to stop ongoing access to an upload. It revokes access instantly.
What happens when someone opens a share link I deleted?
They can no longer see the review file. If they aren't logged in, the link redirects them to the zipBoard signup page; if they are logged in, it redirects them to the report page.
What are the best practices for managing share links?
- Use expiry dates: set expiration dates for temporary access. See How to Use the Share Link Security Features.
- Limit guest access: avoid giving full visibility unless necessary.
- Review permissions regularly: make sure the right users have the right level of access.