Managing Share Links
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So you've shared a file with your external collaborators but can't remember which permission level you sent to who. There's an easy way to manage the share links all in one place.
How to Manage Share Links in zipBoard
1️⃣ Open the Share Links Panel
- Locate the file you previously shared.
- In the pop-up, navigate to the "Share Links" section in the top menu.
- In the "Share Links" section you will be shown all the various types of share links that you have generated.
Each link will be indicative a different combination of permission settings as described through the use of icons:
| Icon | Meaning |
| 🔑 Arrow Through a Door | Users must sign up/log in to access the file. |
| 💬 Chat Bubbles | Users can add comments and annotations. |
| 👀 Eye Icon | Users can view existing comments and annotations. |
If the icon is in green, that means that it is one of the permissions that have been enabled for the associated share link on the left in the Shared URL section.
Deleting Share Links
In the event that one of your share links get compromised, or you want to restrict ongoing access to an upload, you can delete it by clicking on the red trash can icon. This will delete the share link from your zipBoard project and doing so means that recipients of that share link will no longer have access via that link.
📌 Use this feature to revoke access instantly and maintain control over your files.
Best Practices for Managing Share Links
🔹 Use Expiry Dates – Set expiration dates for temporary access.
🔹 Limit Guest Access – Avoid giving full visibility unless necessary.
🔹 Review Permissions Regularly – Ensure the right users have the right level of access.
Next Steps
🚀 Want to learn more? Check out these related articles below ⬇️
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