How to Set Up a Website Feedback Workflow

In this guide, we’ll walk you through how to build a simple, repeatable feedback process using zipBoard.

TL;DR: Website Feedback Workflow in 6 Steps • Create project → Define phases → Invite users • Collect feedback → Convert to tasks → Finalize & approve • All visual, no logins needed for clients.

Step 1: Create a New Project in zipBoard

• From your zipBoard dashboard, click + New Project.
• Give your project a clear name (e.g., Client Website Redesign).
• Choose whether you want to upload design files (like images or PDFs) or review a live website URL.

Tip: If you’re reviewing a live website, just paste the URL — no need to install anything!

Step 2: Define Your Review Phases

• In your project settings, create Phases such as:
  • Wireframe Review
  • UI Design Feedback
  • Staging Site QA
  • Final Approval
• Phases help you organize feedback and tasks depending on the project stage.

Pro Tip: You can customize phase names based on your team's or client’s terminology.

CTA: Don’t want to create projects and define review phases from scratch? Try our Project Templates for Web Design

Step 3: Add Your Team, Clients, and Stakeholders

• Invite internal users (designers, developers, QA) with full access.

• Invite clients or external users as Guests — no signup required!

  

• Set roles and permissions so only the right people see and comment where needed.

Why it matters: Clear roles avoid overwhelming clients with technical discussions.

Step 4: Collect Feedback on your Website Visually

• Reviewers click directly on the website, image, or PDF to leave visual, contextual feedback.
• They can annotate areas with:
  • Comments
  • Drawings
  • Highlights
  • Stamps

Example: Instead of saying "the homepage hero image is wrong," a reviewer clicks exactly on it and comments.

Step 5: Turn Website Comments into Tasks Automatically

• Each comment can instantly become a Task.

• Assign tasks to team members with deadlines.

  

• Monitor progress using Kanban View or Table View inside zipBoard.

Bonus: You can filter tasks by status (New, In Progress, Completed) for better visibility.

Step 6: Iterate, Approve, and Finalize

• Use the Feedback → Tasks → Approval flow for each phase.
• Get real-time notifications when feedback is added or tasks are updated.
• Finalize approvals before moving to the next phase or deployment.

Efficiency tip: Automate reports to keep everyone updated without extra meetings.

Best Practices for Website Feedback Workflows**:**

1. Upload homepage wireframes → Review and comment
2. Share staging website → Clients annotate and suggest changes
3. Assign fixes to dev team → Track with tasks
4. Final QA review → Approve
5. Launch website 🚀

Why Set Up a Feedback Workflow in zipBoard?

• Centralized feedback in one dashboard
• Visual annotations make communication crystal clear
• Clients and stakeholders don’t need technical tools or logins
• Tasks, feedback, and approvals linked automatically
• Faster handoff from design to development

What Makes a Great Website Feedback Tool?

• Easy visual annotations
• Centralized feedback (no more scattered emails)
• Easy review and approval workflow set up
• Works across devices and browsers
• Task tracking built-in
• Simple for anyone to use

How zipBoard Simplifies Website Feedback Management

• Add comments directly on websites or screenshots
• Turn feedback into tasks with assignees and due dates
• Review and revert to older versions easily
• Share with clients and control access
• Integrate with Jira, Slack, MS Teams, and more

FAQs: Website Feedback Workflows

Q: How do I collect website feedback from clients? Use a tool like zipBoard that allows visual annotations without requiring clients to sign in.

Q: Can I turn comments into tasks automatically? Yes. With zipBoard, every comment can become a task with an assignee and due date.

Q: What’s the best way to manage website feedback? Create a feedback workflow with defined phases, visual comments, centralized task tracking, and version control.

Next Steps:

👉 Ready to streamline your next website review?

Create Your First Website Feedback Project → (No credit card or client signup needed!)

• Check out our latest updates on the zipBoard Blog.
  • Why Designers Need a Website Visual Feedback Tool: Improve Design Reviews & Client Collaboration
  • How to Set Up an Effective Design Feedback and QA Process for Web Projects
  • Website Feedback Done Right: How to Involve Stakeholders at Every Stage of Web Design & Development
• Want a hands-on experience? Request a Demo and explore how zipBoard can streamline your workflows.
• Or start your 15-day Free Trial!

Want to integrate this with your planning tools? zipBoard fits alongside Jira, wrike, and slack — adding a visual feedback layer to your existing PM workflow. Explore zipBoard’s integrations →