Who Can See What: Permissions in the Global Asset view
No, users cannot see all assets indiscriminately. The Global Asset View acts strictly as a centralized lens over your existing project permissions rather than bypassing security. Workspace visibility is governed by an Inherited Permission Model, ensuring that Account Owners, Project Managers, Reviewers, and External Clients only see assets and files from projects and accounts they are explicitly authorized to access, maintaining strict client data isolation.
Understanding the Inherited Permission Model
- The global workspace interface consolidates your workflow, but it does not grant blanket access across the organization.
- Every file query respects your current role assignments, ensuring confidential projects remain strictly siloed from unauthorized internal or external eyes.
Role-Based Visibility Matrix
The system applies specific viewing boundaries depending on your organizational role:
| Role | Visibility Scope in Global View |
| Admin & Super Admin | Full visibility across all assets and projects within the account. |
| Manager | Comprehensive asset access across all assigned and managed projects. |
| Collaborator | Restricted exclusively to assets within projects they belong to, matching their specific permission scope. |
| External Roles | Fully restricted from the Global Asset View; they can only interact with explicitly invited single-project assets. |
Immediate Access Revocation
- If a user is removed from a project mid-review, their access is instantly revoked.
- Any pending tasks or files associated with that project vanish immediately from their My Work or global list views to protect project confidentiality.
Frequently Asked Questions (FAQ)
Does the Global Asset View override individual project security settings?
No. The Global Asset View strictly honors your query-time permissions. It serves as a unified search and review hub, meaning you will only ever see assets you already have explicit permission to access.
What happens to my review items if I am removed from a project?
If you are unassigned or removed from a project, those items are instantly stripped from your global workspace views and disappear from your My Work and All Assets list.
Can external clients access the Global Asset View?
No. External stakeholders (such as no-login guest reviewers) are intentionally restricted from global views, ensuring they only see the single projects they have been explicitly invited to collaborate on.
How does role-based access prevent accidental data leaks?
By tying global search and filter results directly to project-level roles, team members can collaborate across multiple initiatives without risking exposure of sensitive or unassigned files.